| In a large enterprise, electronic document | | | | training, then the software implementation and |
| management software is not regarded as an optional | | | | adoption will mostly succeed. To help in this one hour |
| expense because it is essential to workflow, legal | | | | of training, the ELECTRONIC DOCUMENT |
| compliance, and the control of documents. | | | | MANAGEMENT SOFTWARE vendor should educate |
| Most likely you already have an electronic document | | | | with online video tutorials and 24 hour support. Both |
| management software, and now it's time to start | | | | of which you'll rarely find with open source softwares |
| looking at a new solution to this growing document | | | | (not required). |
| management problem: a web based document | | | | 4. True Productivity Enhancement and Workflow |
| management software. | | | | Second to fulfilling your legal compliances, your |
| But with150 to 200 document management software | | | | electronic document management software should |
| vendors, what is the criteria for choosing the best | | | | greatly improve your business processes, managing |
| web based document management software | | | | projects, and overall productivity. Good quality web |
| possible? | | | | based document management software will use a |
| The following checklist will enable you to make a | | | | highly intuitive, visually pleasing, and customizable user |
| well-informed decision in choosing the right web | | | | interface to help automate workflow. |
| based document management software to help | | | | 5. Scalability |
| achieve your legal compliances, increased productivity | | | | To ensure a solid return on your software |
| and control. | | | | investment, knowing how well your electronic |
| 1. Absolutely Must Be Web Based | | | | document management software can scale in number |
| In this globalized economy satellite offices, contract | | | | of users and documents is key. Superior web based |
| employees, constant expansion/mergers are just | | | | document management softwares will scale from 10 |
| three good reasons for making your next electronic | | | | users to 10,000 users, and 1,000 documents to |
| document management software web based. It | | | | 10,000,000 documents with ease. |
| simple, go web based now or in two to three years, | | | | I did not mention "price" in this checklist because a |
| it's up to you. | | | | first-rate web based document management |
| 2. Easily Integrates with Current Software | | | | software may cost more upfront, however, it will |
| Infrastructure | | | | save you money with increased adoption, |
| The key to easy installation of your new electronic | | | | productivity, and longevity. |
| document management software is how easily it | | | | "Try Before You Buy" |
| migrates your archived documents formatted in | | | | In conclusion, in looking for a top quality and |
| HTML, PDF, or Word/RTF. First-class web based | | | | user-friendly web based document management |
| document management softwares will migrate your | | | | software, find a vendor that will offer a free 30-day |
| documents within an hour (depending on the volume). | | | | evaluation of the software (with all the features |
| 3. Easy to Use | | | | enabled). Sometimes using the software is the only |
| If your average end-user can usethe electronic | | | | true way to see if it scores a five out five. |
| document management software within one hour of | | | | |