| In a large enterprise, electronic document | | | | within one hour of training, then the |
| management software is not regarded as an | | | | software implementation and adoption will |
| optional expense because it is essential to | | | | mostly succeed. To help in this one hour of |
| workflow, legal compliance, and the control | | | | training, the ELECTRONIC DOCUMENT MANAGEMENT |
| of documents. | | | | SOFTWARE vendor should educate with online |
| | | | video tutorials and 24 hour support. Both of |
| Most likely you already have an electronic | | | | which you'll rarely find with open source |
| document management software, and now it's | | | | softwares (not required). |
| time to start looking at a new solution to | | | | |
| this growing document management problem: a | | | | 4. True Productivity Enhancement and Workflow |
| web based document management software. | | | | |
| | | | Second to fulfilling your legal compliances, |
| But with150 to 200 document management | | | | your electronic document management software |
| software vendors, what is the criteria for | | | | should greatly improve your business |
| choosing the best web based document | | | | processes, managing projects, and overall |
| management software possible? | | | | productivity. Good quality web based document |
| | | | management software will use a highly |
| The following checklist will enable you to | | | | intuitive, visually pleasing, and |
| make a well-informed decision in choosing the | | | | customizable user interface to help automate |
| right web based document management software | | | | workflow. |
| to help achieve your legal compliances, | | | | |
| increased productivity and control. | | | | 5. Scalability |
| | | | |
| 1. Absolutely Must Be Web Based | | | | To ensure a solid return on your software |
| | | | investment, knowing how well your electronic |
| In this globalized economy satellite offices, | | | | document management software can scale in |
| contract employees, constant expansion | | | | number of users and documents is key. |
| mergers are just three good reasons for | | | | Superior web based document management |
| making your next electronic document | | | | softwares will scale from 10 users to 10,000 |
| management software web based. It simple, go | | | | users, and 1,000 documents to 10,000,000 |
| web based now or in two to three years, it's | | | | documents with ease. |
| up to you. | | | | |
| | | | I did not mention "price" in this checklist |
| 2. Easily Integrates with Current Software | | | | because a first-rate web based document |
| Infrastructure | | | | management software may cost more upfront, |
| | | | however, it will save you money with |
| The key to easy installation of your new | | | | increased adoption, productivity, and |
| electronic document management software is | | | | longevity. |
| how easily it migrates your archived | | | | |
| documents formatted in HTML, PDF, or Word | | | | "Try Before You Buy" |
| RTF. First-class web based document | | | | |
| management softwares will migrate your | | | | In conclusion, in looking for a top quality |
| documents within an hour (depending on the | | | | and user-friendly web based document |
| volume). | | | | management software, find a vendor that will |
| | | | offer a free 30-day evaluation of the |
| 3. Easy to Use | | | | software (with all the features enabled). |
| | | | Sometimes using the software is the only true |
| If your average end-user can usethe | | | | way to see if it scores a five out five. |
| electronic document management software | | | | |